A list of permissions granted to users or groups for file and network resource access.
ACL |
A feature that notifies a user by e-mail when there is a change to an item, document, list, or document library on the Web site
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Although the process for creating a Business Data Catalog application is simple, it relies on an application definition file. This type of file is an XML-based definition of the application. It includes connection details, definitions of entities and their properties, and definitions of how to retrieve data from, and interact with, those entities. The creation of an application definition file is typically a complex task. It is usually performed by a developer who has a good understanding of XML. The developer must also posses an indepth understanding of the external database or system to be able to create queries that access data correctly.
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ASP.NET 2.0 is the core on which SharePoint is built. This means an enterprise may take advantage of all the ASP.NET 2.0 features in SharePoint as well. For instance, a single change to a file in the site’s master library will replicate across all sites (e.g., a logo change implemented company-wide).
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An association between two related entities that describes the navigation between them. For example, a Customer entity might have zero or more Order entities. Each Order entity is associated with the Customer entity that represents the customer who placed the order.
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In a multi-user or network operating system, the process by which the system validates a user's logon credentials.
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The permissions that an administrator or a user with Manage Permissions rights grants to Microsoft Windows users and groups to use a system and the data stored on the system.
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Two sequences of links that provide way to determine a site's position within a site collection and also a way to easily navigate.
- Global navigation breadcrumb: Displayed on all pages at the top left of a page. Typically, this consists of one link, the link to the top-level site of a site collection. However, other links may be visible, such as a link to a portal site, and links to child sites that do not inherit to top link bar from their parent site.
- Content navigation breadcrumb: Displayed below the Home tab, shows the path from the last link on the global navigation breadcrum to the location of the current page within the current site.
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A component of Office SharePoint Server 2007 that accesses external data sources and returns data for display and integration within the SharePoint environment.
The business data catalog is a Office SharePoint Server 2007 service that can be leveraged to do three key things against back end data sources or Web services, do real time queries, index data for inclusion in the search indexes, and integrate data into list items using a BDC bound list column.
The BDC definition is an XML file that defines all the queries, parameters, and elements necessary to allow the Business Data Catalog to access data sources, including SQL databases and remote Web services.
The BDC queries data directly from the back end data sources using the Web front end servers. The shared service provider that contains the BDC definitions serves the BDC metadata, but the Web front end servers copy this metadata to a local cache and then use it to construct the objects that call the back end data sources and interact with BDC enabled components such as lists or Web Parts.Any BDC query to a data source is based on the query contained in the BDC definition. As such, unless a limit is set within the internal query, the BDC will first query a data source and get a potentially large result set before filtering it to a smaller list.
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BDC |
This solution allows an enterprise to store and analyze data from various sources within SharePoint itself. SharePoint also integrates a number of other services that allow you to integrate and use Office applications in connection with the creation, maintenance, and access to business intelligence.
BI |
A site column, also known as a field, is a reusable column definition, or template, that can be assigned to multiple lists or content type definitions across multiple SharePoint sites. Site columns are easily reusable and help ensure the consistency of metadata across sites and lists.
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A content type is a reusable collection of settings that can be applied to a certain category of content. Content types enable the management of metadata and behaviors of a document, item, or folder type in a centralized, reusable way.
A content type is a collection of Site Columns grouped together to define an item that you would like to store.
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a trusted data connection library is a data connection library from which you have determined that it is safe to access Office data connection (.odc) files. The .odc files are used to centrally manage connections to external data sources.
Instead of allowing embedded connections to external data sources, Excel Calculation Services can be configured to require the use of .odc files for all data connections. The .odc files are stored in data connection libraries, and the data connection libraries have to be explicitly trusted before Excel Calculation Services will allow workbooks to access them.
If a data connection is linked from a workbook that is accessed by a server running Excel Calculation Services, the server checks the connection information and the list of trusted data connection libraries. If the data connection library is on the list, a connection is attempted by using the .odc file from the data connection library; otherwise, the connection request is ignored.
Before you can configure a data connection library as a trusted data connection for Excel Services in Microsoft Office SharePoint Server 2007, you must create a data connection library on a SharePoint site. To create a data connection library, click the Site Actions menu, select Create, and then click Data Connection Library. On the New page, type a name for the new data connection library and click Create.
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Another part of the content management solution (this is available only in the Enterprise edition of MOSS). This allows centralized management of your organization’s e-content. For instance, an organization may have a rule saying that all legal documents need to be kept in a record repository once a project is closed for a period of 7 years. Administrators can now set up content management rules that perform such actions and manage your content within the ECM space.
ECM |
A data object, such as a customer, item, or employee, that has a set of defined attributes or characteristics. For example, each customer entity may have attributes such as an identification number and an address
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The business objects, for example, customer #88697 and order #1000 in the line-of-business (LOB) application. If your entity maps to a table, you can think of entity instances as rows.
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This is a completely new service that allows organizations to store and access Excel files off the SharePoint server. Files may be created in Excel 2007 and set up with publishing rules that can incorporate things like which sheets to show, which formulas are fixed or hidden, which cells or ranges are editable, etc. Once published, a user can click the file in SharePoint to open it in Excel with these rules set. All formula calculations also occur on the server and not within Excel itself which allows for centralizing Excel formulas in a single place. The large number of features and development options allow users to create very rich and dynamic sites for intranet, extranet, and internet usage.
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An Excel trusted file location is a SharePoint document library, a UNC path, or an HTTP Web site that is configured as a trusted repository for workbooks that Excel Calculation Services can access. Excel Calculation Services opens workbooks that are stored in trusted file locations only.
If you are planning to use a new SharePoint document library as a trusted file location for Excel Services in Microsoft Office SharePoint Server 2007, create the new document library on a SharePoint site. To create the new document library, click the Site Actions menu, select Create, and then click Document Library. On the New page, type a name for the new document library and click Create.
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An external Web site for an organization; usually secured so that only authorized users can gain access to it.
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Features are composed of at least a feature.xml in a custom subdirectory of the features directory. Features can also contain other files that make up the components of the feature, such as, most commonly, an xml file that contains a list of feature elements.
Each feature element can be included in a feature that has the appropriate scope. The feature scope is defined in the feature.xml definition file and can be one of the following:
Each feature element XML item contains the appropriate data necessary to provision that feature element.
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An Office SharePoint Server 2007 front-end Web server. This is the server that handles user requests for SharePoint web content, retrieving the content and rendering it to the client's web browser.
WFE |
This feature works in the Business Intelligence space and facilitates the creation of InfoPath-based forms that work both from within InfoPath or from within the browser through SharePoint. This means that extremely rich forms can be deployed to gather business data, but does not require that InfoPath be installed on all machines. The data is also gathered and stored for analysis by SharePoint automatically or based on rules you set.
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A critical computer application that runs in an enterprise, such as accounting, supply chain management, or a resource planning application.
LOB |
"Lists are the containers in which SharePoint stores data. Pretty much everything in SharePoint is stored in a list. From all the pages you create, to all the CSS in the Style Library, all the Master Pages...all stored in Lists. You might think of a list as a table of data with columns and rows like a database table or an Excel spreadsheet. Lists aren't just important because they're so prevalent. A lot of SharePoint's functionality is derived from the fact that all content is stored in a list of some sort. On every list you can get all of the following:
RSS
Versioning
Check in/out behavior
Workflow
Alerts
Outlook Synchronization
Views (different ways of viewing data including filtering/sorting)
Security (can be redefined for each list)
Policy (how long we keep things until we delete them/kick of some process)
Default (and customizable) Add/Edit/View forms for adding items.
Lists store one or more types of Content Types. Each item that you put in a list has a content type, the default content type is Item. It's important to note that lists can store multiple kinds of Content Types, this allows a list to store many different types of data under the same roof. For instance, a realtor might use a list to store both Listings and Offers in the same SharePoint list. He would create two content types (Listings and Offers) and add them as different content types the list can store. He would break them up since Listings and Offers have different metadata requirements."
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A list template is a package that contains a set of customizations from a base list structure. A list template, which is a client-packaged .STP file, should not be confused with a list definition, which is a server file system-based .XML file.
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Managed paths are used by SharePoint Products and Technologies to determine where site collections can be created and help the system determine how to interpret URLs to determine site paths.
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Data about data.
Metadata is information you attach to your SharePoint content that provides contextual clues to the subject, audience, and/or intent of your content.
The most obvious benefit is the added context it gives to the consumers of your content when they are looking at it. But it also drastically improves the discoverability of your content; metadata provides SharePoint with more hooks into the context of your content so that it can easily categorize, crawl, and index.
In the Business Data Catalog, metadata describes entities: how to obtain instance information, relationships to other entities, and actions you can execute for an entity.
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In the Business Data Catalog, an XML file containing the metadata for a line-of business (LOB) system.
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The Shared Services Provider (SSP) database in the Office SharePoint Server 2007 server farm that hosts metadata for one or more Business Data Catalog solutions.
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Microsoft Office SharePoint Server 2007 (MOSS) is a package that provides additional functionality on top of WSS 3.0. The standard version includes out-of-the-box workflows and reporting, additional policy management, auditing and records management for the file sharing capabilities, greater personalisation of the sites, as well as further search capabilities including enterprise search and people search. The enterprise edition includes business data search, the Business Data Catalog, e-forms and Business Intelligence capabilities such as Excel Services, Report Center and Dashboarding.
MOSS |
A SharePoint My Site, or just My Site, is a special site tailored for individual SharePoint users. It provides a way for employees to store their personal documents, lists, contacts, calendars and more.
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"No-code workflows, also known as declarative workflows, are sequential workflow pipelines, configured on a list or document library, that require no installation of server side code.
No-code workflows are enabled by the Windows Workflow Foundation running on the server. Users can use SharePoint Designer 2007 to create and edit no-code workflows, but a user can work with a workflow enabled list or document library without any special tools.
Because no-code workflows contain no custom code, they are not compiled and deployed as assemblies. They are stored as source files within SharePoint Products and Technologies, and only compiled into memory when needed.
For each site, the workflows of this type are stored in a separate document library. This document library contains a folder for each workflow authored in SharePoint Designer 2007. The folder contains all the source files necessary for the workflow, including the following:
The workflow markup file
The workflow rules file
ASPX forms for any custom workflow forms that are needed
SharePoint Products and Technologies include a just-in-time compiler to compile the source files into a workflow the first time that the workflow is started on an item. SharePoint Products and Technologies retain the compiled workflow in memory until it is called again, much like servers caches compiled ASPX pages to speed execution performance the next time the page is called.
Each time a workflow is started on an item, SharePoint Products and Technologies determine whether the workflow was deployed as an assembly or as source files. If a workflow assembly exists, SharePoint calls that assembly to create the workflow instance. If the workflow was deployed as source files, SharePoint Products and Technologies next determine whether or not it already has a workflow compiled from those source files in memory. If it has, then SharePoint calls the in-memory complied workflow to create the workflow instance. If not, SharePoint Products and Technologies use the just-in-time compiler to compile the source files into an in-memory workflow, which it then calls to create the workflow instance.
No-code workflows can take advantage of new workflow activities or conditions that are installed on the server. Unlike coded workflows no-code workflows can only rely on ASPX forms for data entry. The ASPX forms are automatically generated by the workflow designer in SharePoint Designer 2007, but they can be customized.
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A user control in Office SharePoint Server 2007 that allows you to pick entity instances from the user interface. Most of the Business Data features, such as Business Data Web Parts, have pickers integrated with them so you can browse the available entity instances and pick the instances you want in your application.
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A schema is a plan or diagram that represents the elements of a system using abstract, graphic symbols or terms. It is a formal data model that represents the relationships of a set of concepts or objects within a set domain.
A metadata schema is the standard set of meta tags for document collection.
Represents the type of data that you are representing in the Business Data Catalog. For example, the schema of the metadata XML is represented as an XSD.
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A page within an Office SharePoint Server 2007 user interface that allows users to search data. The Search Center offers a customizable and extensible object model.
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A service provided by an SSP to a logical grouping of Web applications and their associated sites.
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A Shared Services Provider (SSP) provides a common set of services and service data to a logical grouping of Web applications and their associated sites.
SSP |
SharePoint Designer (full name Microsoft Office SharePoint Designer) is a WYSIWYG HTML editor and general web design program from Microsoft, replacing Microsoft Office FrontPage, and part of the SharePoint family of products. It is part of the Microsoft Office 2007 family but not included in any of the Office 2007 suites. The name change, from FrontPage, reflects the emphasis on designing and customizing SharePoint websites. SharePoint Designer shares its HTML rendering engine with Microsoft Expression Web, and does not rely on Internet Explorer's Trident engine which is less standards compliant.
Its designer-oriented counterpart, Microsoft Expression Web, which bears striking similarity to Microsoft SharePoint Designer, is aimed at general web development.
Some SharePoint Designer 2007 modifications can place a site in a non-working state.
Microsoft SharePoint 2003 used Microsoft FrontPage. FrontPage is not compatible with SharePoint 2007 or MOSS.
SPD |
A SharePoint solution is composed of a CAB format file, with the extension WSP, containing a manifest to guide the deployment system and various files that make up the components of the solution. Solutions are commonly used to deploy sets of features into the SharePoint environment, but can also deploy Web Parts, security policy changes, and other files.
Solution |
SharePoint Themes are collections of graphics and cascading style sheets that can modify how a Web site looks.
Themes in SharePoint are installed on the Web front end file system and can be referenced by any Web site in the SharePoint environment. If a Web site refers to a theme that is not available, it should render as if no theme was applied.
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A service that enables single sign-on to end users for enterprise application integration solutions. The SSO service maps Microsoft Windows accounts to back-end credentials. SSO makes it possible for users to access back-end systems and applications by logging on only once to the Windows network. Microsoft Single Sign-On service (SSOSrv) provides storage and mapping of credentials, such as account names and passwords, so portal-based applications can retrieve information from third-party systems.
SSO |
A site administrator is basically a web master in charge of a single sub-site in a site collection.
A site administrator's duties may be performed by the Site Collection Administrator or these duties may be delegated to another individual by the Site Collection Administrator.
These duties would involve design, build, security, and daily maintenance of the sub-site.
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The object that acts as a container for multiple hierarchical SharePoint Web sites. The site collection is the basic unit for management of SharePoint content such as backup/restore operations and quota management.
SC |
A site collection administrator is basically a web master in charge of a site collection.
SharePoint Site Collection Administration will be the responsibility of the Company, Division, Department, Office, Market Sector owning the site collection.A SharePoint Site Collection Sponsor will identify the Site Collection Administrator.
All HTNB Employees that have taken the required training and have been certified will be listed on this SP Information site.
SCA |
A site column, also known as a field, is a reusable column definition, or template, that can be assigned to multiple lists or content type definitions across multiple SharePoint sites. Site columns are easily reusable and help ensure the consistency of metadata across sites and lists.
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A site definition is a server side collection of files that defines the structure of one or more site templates.
A site definition is composed of a webtemp.xml file that defines the numbering and creation details for the various site templates that are contained in the site definition, and a separate directory that contains all of the core files used by the site definition, excluding any items that are provided through features.
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A site template is a package that contains a customized site design based on an existing site definition. Site templates in this context exist outside of any site definition.
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A complete Web site stored in a named subdirectory of the top-level Web site. Each subsite can have administration, authoring, and browsing permissions that are independent from the top-level Web site and other subsites.
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A Web site component that presents users with a set of questions specified by the creator of the survey and collects user responses. Results are tallied in a graphical summary. Requires a Web server that is running Windows SharePoint Services
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A Web site at the top of the hierarchy in a site collection, from which you can manage site collection features. A top-level site can have multiple subsites.
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Trusted data providers are external databases that Excel Calculation Services is explicitly configured to trust when processing data connections in workbooks. Excel Calculation Services attempts to process a data connection only if the connection is to a trusted data provider.
You can control access to external data by explicitly defining the data providers that are trusted and recording them in the list of trusted data providers. The list of trusted data providers designates specific external data providers to which workbooks opened in Excel Calculation Services are permitted to connect.
Before instantiating a data provider to enable a workbook to connect to an external data source, Excel Calculation Services checks the connection information to determine whether the provider appears on the list of trusted data providers. If the provider is on the list, a connection is attempted; otherwise, the connection request is ignored.
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User-defined functions extend the capabilities of Excel Services in Microsoft Office SharePoint Server 2007 by enabling you to define and create custom functions. To enable this functionality, Excel Services must be configured to support user-defined functions.
To configure this support, user-defined functions are enabled on trusted file locations containing workbooks that require access to this functionality. In addition, user-defined function assemblies must be registered on the Excel Services user-defined function assembly list.
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The basic structure for hosting SharePoint site collections. Content hosted in a Web application can be exposed through one or more IIS virtual servers. Each IIS virtual server instance exposing a Web application normally hosts a single root URL for SharePoint sites, and can have a unique configuration compared to other virtual servers on the same server.
WebApp |
This solution allows for the rapid creation of customized internet sites. A full-fledged Content Management System, this solution used to be part of MCMS (Microsoft's Content Management Server) and is now part of the Standard edition of MOSS 2007. Content approval processes as well as managing development, staging, and production servers are also part of this solution.
WCM |
A Web Part is a modular, reusable component that is used within the SharePoint site to perform activities or display information.
A Web Part is composed of an XML file structure (DWP or WEBPART) that refers to a Web Part assembly and also can contain other metadata that describes an instance of the Web Part such as default values for properties. Web parts can also have supporting resources such as graphic images, JavaScript files, cascading style sheets, or HTML or ASPX pages.
Some Web Parts can be used as filters for other Web Parts that access data. Others are used to display static content and some can access and display dynamic data from other SharePoint lists, databases, Excel services or the BDC.
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A special type of Web page that contains one or more Web Parts. A Web Part Page consolidates data, such as lists and charts, and Web content, such as text and images, into a dynamic information portal built around a common task.
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The basic version of the SharePoint Products and Technologies. Windows SharePoint Services 2.0 refers to the version of Windows SharePoint Services upon which SharePoint Portal Server 2003 is built, and Windows SharePoint Services 3.0 refers to the version upon which Microsoft Office SharePoint Server 2007 is built.
WSS |
WSS3/MOSS has the .NET 3.0 Workflow Foundation built-in – which means workflows can be created easily. SharePoint comes with a large number of standard content workflows built-in (for instance, content approval, content publishing, content discussion, etc.), which can be applied and customized web. Simple workflows may be created graphically using SharePoint Designer and extremely complex workflows as well using VS.NET 2005.
WWF |
A workflow is a depiction of a sequence of operations, declared as work of a person, work of a simple or complex mechanism, work of a group of persons, work of an organization of staff, or machines. Workflow may be seen as any abstraction of real work, segregated in workshare, work split or whatever types of ordering. For control purposes, workflow may be a view on real work under a chosen aspect, thus serving as a virtual representation of actual work.
A workflow is a model to represent real work for further assessment, e.g., for describing a reliably repeatable sequence of operations. More abstractly, a workflow is a pattern of activity enabled by a systematic organization of resources, defined roles and mass, energy and information flows, into a work process that can be documented and learned. Workflows are designed to achieve processing intents of some sort, such as physical transformation, service provision, or information processing.
Workflow concepts are closely related to other concepts used to describe organizational structure, such as silos, functions, teams, projects, policies and hierarchies. Workflows may be viewed as one primitive building block of organizations. The relationships among these concepts are described later in this entry.
The term workflow is used in computer programming to capture and develop human to machine interaction. Workflow software aims to provide end users with an easier way to orchestrate or describe complex processing of data in a visual form, much like flow charts but without the need to understand computers or programming.
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Workflow activities are compiled classes that are used as a part of the modular steps in a workflow. An activity is used as part of a workflow action that will be executed. Workflow activities run as server side code when used as activities within SharePoint Products and Technologies.
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Workflow conditions are compiled classes that are used as a part of the modular steps in a workflow. A condition is used to determine when a workflow action will be executed. Workflow conditions run as server side code when used within SharePoint Products and Technologies.
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The fundamental building block in the move to distributed computing on the Internet. XML Web services expose useful functionality to Web users through a standard Web protocol, usually SOAP. Web services provide a way to describe their interfaces in enough detail to allow a user to build a client application to communicate with them. This description is usually contained in an XML file called a Web Services Description Language (WSDL) document.
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